Cleaning proposal software helps a commercial cleaning company turn a walkthrough into a clear, priced proposal that a client can sign online. Outscoped is cleaning proposal software built for janitorial and commercial cleaning companies. You build the scope, price the job by labor hours, offer up to 3 price options, and send one secure link. Your client opens it on any device, picks a package, and signs. Start free in Outscoped.
What cleaning proposal software does for a commercial cleaning company
Most cleaning businesses still build bids in a spreadsheet, paste the numbers into a document, and email a PDF. That workflow is slow, and every proposal looks a little different. Cleaning proposal software puts the whole bidding process in one place.
With Outscoped, the proposal builder handles each step:
- Scope: enter each area of the building, its square feet, and how often it gets cleaned.
- Estimate: Outscoped divides square feet by the production rate to get labor hours, then prices the work from your own costs.
- Options: the job is priced as Good, Better and Best packages.
- Send: share a secure link or a PDF by email.
- Sign: the client accepts with an e-signature, and you get a signed copy.
It is software designed for the cleaning industry, so it runs in the web browser on iPhone, Android, tablets and computers. There is nothing to download, and you can add it to your home screen. Google sign-in is available.
What a commercial cleaning proposal must include
A strong commercial cleaning proposal answers every question a facility manager will ask before they sign a contract. Each Outscoped proposal is built from the same parts:
- A scope of work that lists every area and how often it is cleaned
- Pricing based on real labor hours, not a guess
- Up to 3 price options so the client can choose
- Optional add-on services the client can select
- Your logo and brand colors
- Your company story and service agreement (on Solo and Growth)
- A place to sign with an e-signature that records consent
When every proposal follows the same structure, your cleaning service looks professional on every bid, and nothing gets left out.
Scope of work by area and cleaning frequency
Walk the building and enter each area from a template. Outscoped includes 9 built-in building templates: office, medical office, warehouse and industrial, schools and churches, retail, gyms and fitness, restaurants, floor care, and Airbnb and short-term rentals.
For each area, you add the square feet and the cleaning frequency. Outscoped uses Industry Standard Production Rates to turn square feet into labor hours. A few of the default rates, in square feet per hour:
| Area | Square feet per hour |
|---|---|
| Open office | 4,000 |
| Private offices | 3,200 |
| Restrooms | 800 |
| Medical exam rooms | 1,400 |
| Classrooms | 2,800 |
| Warehouse open floor | 15,000 |
On the Solo and Growth plans, you can edit the default production rates to match your crew. To see how labor hours turn into a price, read our guide to the janitorial bidding calculator.
Pricing with Good, Better and Best options
When a client gets one price, the only question left is whether you can do it for less. When they get three, they compare packages instead. Outscoped prices every job as Good, Better and Best, so the client chooses the level of service that fits their budget.
The price starts from your own numbers. The defaults are a wage of 18.50 dollars an hour, 25 percent payroll burden, 5 percent supplies, 10 percent overhead, and a 20 percent target margin. Every account can change its own wage, burden, supplies, overhead and margin on every plan.
Here is the sample on our site. Lakeview Office Park is 17,900 square feet, cleaned 5 visits a week. That works out to 114.6 labor hours a month, priced at:
- Good: 3,295 dollars a month
- Better: 3,625 dollars a month
- Best: 3,885 dollars a month
You can try the same math on your own building with the free cleaning bid calculator.
Your service agreement and company story on the proposal
A proposal is also a sales document. On the Solo and Growth plans, your company story and service agreement appear on every document, so the client sees who you are and the terms in one place. Your logo and brand colors show on every plan, including Free.
What your client sees when they open the proposal
This is where cleaning proposal software earns its keep. Your client does not need an account, a login, or an app. They open your secure link on any device and see:
- The scope of work: every area of the building and how often each one is cleaned.
- The packages: Good, Better and Best, side by side, so they can compare what each one includes.
- Optional add-ons: extra services they can tick if they want them.
- A place to sign: once they pick a package, they sign right on the proposal.
If the client is not ready to say yes, they can decline the proposal and add an optional reason. That tells you where you stand, so you can follow up or move on. Want to see it from the client side? Open the sample proposal.
Electronic signature and a signed copy by email
Clients sign with an e-signature that records their consent. There is no printing, scanning, or emailing a PDF back and forth. The client gets a signed copy by email, and you have a signed contract to start the account. You can also send any proposal as a PDF.
Follow-up reminders and knowing when a client opens it
A bid that sits unread is a bid you lose. Outscoped alerts you when your client opens the proposal, on every plan. That visibility helps you time your follow-up call.
On Solo, automatic follow-up reminders go out in your own words, so you do not have to chase every proposal by hand. Growth adds custom reminder sequences, sync with your customer relationship management tool, webhooks, and unlimited users. Sending from your own email address is rolling out on Growth.
Plans at a glance:
- Free: 1 user, 3 proposals a month, no credit card.
- Solo: 19 dollars a month or 190 dollars a year, up to 5 users, unlimited proposals.
- Growth: 59 dollars a month or 550 dollars a year, unlimited users.
Building bids too? See how Outscoped works as janitorial bidding software.
Frequently asked questions about cleaning proposal software
What is cleaning proposal software?
It is software that helps a cleaning business build a commercial cleaning proposal, price it, send it, and collect a signature. Outscoped does this from your walkthrough, with up to 3 price options and an e-signature.
Does my client need an app or a login to sign?
No. Your client opens a secure link on any device, picks a package, ticks any add-ons, and signs. There is no login and nothing to install.
Is there a free plan?
Yes. The Free plan includes 1 user and 3 proposals a month, with no credit card needed. The bidding calculator is free on every plan.
Can I use my own logo and brand colors?
Yes. Your logo and brand colors appear on every proposal, on every plan.
Can a client turn down a proposal?
Yes. A client can decline a proposal and add an optional reason, so you know where you stand.
What kinds of buildings can I bid?
Outscoped has 9 built-in templates: office, medical office, warehouse and industrial, schools and churches, retail, gyms and fitness, restaurants, floor care, and Airbnb and short-term rentals.
Ready to send your next proposal? Start free in Outscoped.
Price it, send it, get it signed.
Start on the Free plan: 1 user and 3 proposals a month, no credit card needed.